Fees and Financial Support
The Board of Governors reserves the right to make changes in the fee schedule without prior notice. All fees are charged per term unless otherwise indicated. For Waterloo Lutheran Seminary fees, please see the section on Seminary Fees. Fees listed do not include GST where applicable.
Students are responsible for the payment of fees that arise from registration and are indebted to the university for fees and/or fee penalties incurred prior to the receipt of written Cancellation of Registration notification in the Office of the Registrar.
Students are responsible for residence fees incurred under the terms of the residence accommodation undertaking.
It is the student's responsibility to provide correct address information to the appropriate graduate office, the Office of the Registrar, and/or the Business Office.
Fees are charged on a per term basis for registered students, and are due as follows:
Fall Term 2008: August 21, 2008
Fees are due regardless of whether a statement has been received. Full account information, updated regularly, is available online by following directions on the Laurier Online Registration Information System (LORIS) at http://telaris.wlu.ca. Fees assessed as a result of changes to registration are due and payable at time of assessment.
Failure to make payment in full by the due date may result in deregistration and subsequent fee penalties.
Students wishing to withdraw from programs with opt-out options (Extended Health and Dental) must follow the procedures and deadlines established by those individual programs. It is not sufficient to notify the Business Office of the intention to opt out.
Payment can be made online or through telephone banking (student ID number is the Account number) and at most financial institutions in Canada with your invoice remittance form. Payment can also be made by cheque (certified or non-certified), money order or direct debit. Post-dated cheques are not acceptable. In the case of payments made by non-certified cheque, no refunds will be issued for at least 21 days following payment by non-certified cheque. Any holds which are placed on an account will not be cleared for at least 21 days following payment by non-certified cheque. Any student with a poor payment record may be required to pay with a certified payment methods. Fees for courses added after the due date each term are due immediately.
Senior citizens (60 years of age by start date of lectures) are exempt from tuition for all courses but are responsible for payment of all distance education charges, incidental and/or miscellaneous fees, including the Comprehensive Student Services Fee, where applicable.
Students who are waiting for OSAP funding, and are not able to pay tuition fees by the due date, are required to make a minimum deposit of 10 percent of their account balance by their invoiced due date, in order to be granted a grace period without interest penalties until September 30 for the fall term and January 31 for the winter term. If tuition fees still remain unpaid after these dates, interest will apply and students will be required to contact the Business Office to make alternative payment arrangements through their own resources.
International Student Fees
International fees will apply to students who do not fall into one of the following categories:
All fees are listed at the 2008-2009 rates. All fees are subject to Board of Governors' approval and may change without notice. Tuition fee increases will be in effect September 1 of each year.
These fees are for graduate programs offered at the Laurier campus. Fees for Toronto MBA programs are established based on costs.
Master's and doctoral students will be charged full- or part-time tuition based on their status at the time of admission, regardless of their registration status in any particular term. Incidental fees will be charged according to a student's registration status in a particular term.
See the current fee schedule here.
Note: Qualifying year students will be charged fees in accordance with the undergraduate fee schedule. See the Undergraduate Calendar for more information.
Students who register after the late registration date must pay all fees, including late registration penalties, at the time of registration.
Any additional fees assessed after the student has registered are due and payable at time of assessment.
An additional charge of 1.25 percent per month (16.08 percent per annum) will be assessed on all accounts not paid in full. Students paying with OSAP will be charged all penalties.
Credit for scholarships or bursaries will be given only if proof is presented.
The university reserves the right to de-register any student if suitable payment has not been made. Penalties may be applied for de-registration and subsequent re-registrations.
Any student with a poor payment record may be required to pay with a certified payment, money order or cash.
Tax receipts are available annually in February. T2202A forms are available to view and print from the WLU Web Information System http://telaris.wlu.ca. T4As for bursaries and scholarships received will be mailed to your HOME address. It is the student's responsibility to provide the Graduate Studies Office with a correct and up-to-date address prior to the preparation of tax receipts.
Overdue accounts include: fees not paid in full, parking violation fines outstanding, library (WLU, the University of Waterloo and the University of Guelph) fines, residence or food service charges, unpaid balance in the Bookstore, disciplinary obligations imposed by the Office of the Dean of Students, or charges owing to other university offices, clubs, etc.
Interest charges of 1.25 percent monthly (16.08 percent per annum) will be assessed on all outstanding balances. Students paying with OSAP will be charged all penalties.
Holds will be placed on delinquent accounts at the end of the first month of term. Individuals with delinquent accounts will not receive final grade reports, will not be allowed to register for a subsequent term, graduate, receive an official university transcript nor will an official university transcript be released on their behalf in any manner until the account has been paid in full by cash, certified cheque or money order. Holds on overdue accounts will not be released until three weeks after receipt of non-certified payment.
Overdue accounts may be referred to a collection agency.
Students who complete their program of study, including defence and submission of final copies of the thesis/cognate essay/research paper/dissertation to the Graduate Studies Office, by the end of the first month of a term will receive a full refund of tuition fees paid for that term. Students who complete their program requirements between the first day of the second month of a term and the final date to withdraw from courses without penalty of failure will be granted a tuition refund in accordance with the refund policy of the university (i.e., 45 percent). To be eligible for a refund, students must have been registered for the term prior to completion. Students returning from inactive status or re-admitted students are ineligible for refunds.
No defence will be scheduled or held without registration being completed prior to the proposed date of the defence.
Charges for dropped courses apply to students whose fees are charged on a per-course basis.
Students withdrawing from a program at Wilfrid Laurier University are required to obtain and complete the appropriate form, available from the Graduate Studies website.
Credit balances in student accounts which result from adjustments and withdrawals during fall term will be held for application towards the next term's fees unless a refund cheque is requested by the student.
No refund cheques for adjustments and withdrawals will be issued until after the final day for adding of courses in a term.
Allow at least four weeks after withdrawal for processing of refunds. No refund of payments made by personal cheque will be issued for at least one month after deposit.
Refund cheques will not be processed for amounts of $1 or less.
Incidental and miscellaneous fees are not refundable after the final date to add courses each term.
Non-payment of fees does not constitute a withdrawal. The effective dates for course drops or withdrawals from the university will be the date such information is reported in writing to the appropriate graduate office. The portion of refund is determined by this date. There are no refunds for courses which are taken under the audit-course classification. Tuition fees are refunded on a term basis in accordance with the schedule outlined in fees for withdrawal from the university (above).
Students shall be responsible for their room rent per the contract for residence accommodation. Refunds will be authorized only if an approved WLU student fills the vacancy and assumes responsibility for the balance of the residence year. Meal card refunds are effective the date the meal card is submitted for cancellation. Adjustments will be calculated based on usage or a pro-rated fee charge, whichever is greater. Refunds or adjustments to room charges will be pro-rated over the first 10 weeks of a term. Advance deposits are non-refundable.
When students are dismissed from residence for disciplinary reasons, their residence fees are not refundable and they are obligated for the full term unless in the opinion of the dean of students there are extenuating circumstances which would warrant a total or partial refund.
Withdrawal due to marriage is acceptable if proof of marriage is provided and total residence and meal card fees are paid.
Withdrawal from residence for medical reasons is acceptable when a medical statement is provided to the satisfaction of the university administration.
If social work students living in residence choose not to live in residence during their field placements, room and meal card fees will be calculated on a pro-rated basis to date of vacancy or the end of term, whichever comes later.