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Wilfrid Laurier University Leaf
October 4, 2015
Canadian Excellence

New Graduate Students

A  Message from the Dean

On behalf of Wilfrid Laurier University, I am pleased to advise you have been offered admission to the Faculty of Graduate and Postdoctoral Studies at Laurier. Congratulations on achieving this important step in your educational goals. Laurier offers a unique graduate experience, and I am confident that your experience will be educationally enriching, and professionally rewarding. You have become a member of a vibrant scholarly community, contributing to the research activities of your program with the mentorship of highly-skilled researchers and teachers.

This handbook is intended to provide you with some of the necessary tools as you embark on your academic program of study at Laurier. It is not intended to be the final authority on graduate studies policies and procedures; rather, it is a starting point for you. The graduate calendar is the official document concerning academic regulations. 

Review the checklist below to ensure your readiness for the start of term. My office staff are here to help you, so do not hesitate to contact us should you require assistance.


Joan E. Norris, PhD, CPsych

 To Do

 More information

Accept your Offer of Admission

You have 21 days to accept your offer.  Please consult an email entitled "Admission to Graduate Studies at Laurier".  The e-mail will provide you with your user ID and default PIN required to login and accept your office of admission. If you have any questions please contact the program.

Accept your Funding

Complete and submit the direct deposit form to either FGPS or Human ResourcesThis is required of each graduate student holding any scholarship or teaching assistantship.

Important notes about funding:

  • Funding from scholarships/awards is automatically applied against your student account (tuition and incidental fees).
  • Earnings from employment earning sources (e.g. teaching assistantships, research assistantships) are paid out throughout the term (see pay schedule).
  • It is important that you have resources to cover the initial costs of graduate school (tuition and incidental fees) prior to being paid by the university from other sources of university funding (e.g TAships).     

Clear conditions on your Offer of Admission

Admission conditions, if any, are stipulated on the offer of admission, with specified deadlines. Official documentation indicating successful completion of admission conditions (e.g., official university transcript confirming the undergraduate or graduate degree has been completed with the required academic standing, and containing confirmation that the degree has been granted) must be received in the Faculty of Graduate and Postdoctoral Studies Office by the deadline as stated in the offer of admission.

If you are unable to meet the stipulated deadline, you should contact the Faculty of Graduate and Postdoctoral Studies Office as soon as possible to discuss a possible extension of the time limitation.

Submit your Confirmation Deposit
(Social Work, Business and Finance students only)

The confirmation deposit is due within three (3) weeks of your response to the offer. A certified cheque or money order payable to Wilfrid Laurier University must be attached to the Confirmation Deposit Form and forwarded by mail.

Contact your department

Undertake preliminary discussions about your program of study (courses required, timelines for program-specific tasks such as submission of proposal, etc.).

Register for Courses

New graduate students may register for courses for the fall, winter and spring academic terms using the LORIS system. LORIS is open for registration as of May 15 annually.

Pay your Tuition fees

Tuition and incidental fees are posted. Payment options and instructions are located on the Service Laurier webpage

Activate your Laurier e-mail
Email is one of the official means by which the university will communicate with you. Official notices and questions from the university will be forwarded to your Laurier email address, so you must be prepared to access the mailbox at this address.

Update Your Contact information
If your contact information changes, you must notify the university (log into LORIS with your Student Identification Number and pin, and select the "Personal Information Menu" tab).

Read the Graduate Academic Calendar
The academic calendar outlines general university regulations and policies as they pertain to graduate students on matters pertaining to student, program, and university responsibilities, policies on academic integrity, program-specific admission and degree requirements, course descriptions, academic dates, and more.

Sign up for your OneCard
All graduate students must have a Laurier OneCard. The OneCard is your identification card, meal card, library card, door access card and athletics card. After you have registered, visit the Laurier OneCard Office (located in the lower Concourse) to obtain your OneCard.

Apply to for a parking permit
If you need to park on campus for an extended period of time, you must apply for a parking permit for “non-residence” students. Permits are granted by lottery, and applications and their submission deadlines are noted on the Laurier Parking Services website. Alternatively, pay and display lots are available on campus. You can also park on city streets where permitted for a maximum of 3 hours.

Require academic accommodations for disability-related reasons?

If you require academic accommodations, identify yourself to the Accessible Learning Centre (ALC) here.

Save the date for Graduate Orientation 

| September 8-11 | All incoming graduate students are encouraged to attend Laurier’s annual graduate orientation. This event provides an invaluable orientation and professional development opportunity for new graduate students. 

Incoming graduate students on the Kitchener campus or Brantford campus should ask their graduate coordinator for more details about orientation activities.  

Consult the GSA website for information about health and dental plans All full-time and part-time graduate students who are members of the GSA are automatically covered by the GSA Health & Dental Plan. The fees will appear on your tuition bill in September. Students starting their studies in January are not automatically assessed for the Plan but can self-enrol during the Change-of-Coverage Period in January. 

Apply for Awards and Scholarships
Students are expected to apply for any awards or scholarships for which they may be eligible. Consult our website concerning application requirements and deadlines for major award competitions each fall which require university pre-selection.

Review the Student – Advisor Discussion Checklist  If you will be under the supervision of a faculty advisor, we recommend you review this checklist that provides a guide for discussing mutual expectations between graduate students and advisors.